In order to provide the best experience possible at Birch Valley Events, our maximum capacity is
200 guests. We are currently upholding any regulations in regards to the spread of Covid-19. Please understand that this could impact our ability to host 200 guests, both indoor or outdoor. Please also understand that we are an alcohol-free campus for any event.
Birch Valley Events will provide a dedicated professional Event Coordinator at no additional cost for
your event. Your Event Coordinator will work with you to plan your event, including room set-up,
timeline, and details of your event. Your Event Coordinator will contact you prior to your event to begin planning. Your Event Coordinator will also work with the vendors of your
choice, including wedding coordinators, photographers, florists, bands, Djs, bakeries, and other
providers to coordinate move-in, location, and equipment set-up. Your Event Coordinator will be here
during your event to ensure that all aspects go smoothly.
Additional attendants or service staff may be requested over and above our normal staffing level for
your event. Your Event Coordinator will discuss these charges with you when planning your event. Any
additional service requirements may incur additional charges. Events that take place during our summer camp season (June and July) will be subject to peak charges. Events on New Year’s Eve,
New Year’s Day, Memorial Day, Independence Day, Christmas Eve, Christmas Day or Thanksgiving Day are not available.
Your rental period begins upon your arrival for any set up, etc. and ends at the conclusion on your period. Birch Valley Events has a building curfew of midnight. All guests, clients, and vendors must vacate
the premises by midnight. We do suggest designating an end time to your event to ensure that no
additional fees will occur. Please note that additional charges will be implemented in the case that your event runs longer than stated on the contract. We want you to completely enjoy your additional time and not be caught off guard by these additional charges. If you would like to add and time to your rental prior to your event, let us know.
Any time over contract time will result in a $250 per hour fee.
A non-refundable deposit of 50% is required at time of booking. A damage deposit of $500 is due seven
days prior to event and will be returned seven days after event if not needed. Final payment
of balance is also due seven days prior to event. In addition, a guaranteed attendance is required
seven days prior to your event.
Our decorating guidelines are as follows:
No items may be fastened to the wall, hung from the ceiling, or attached to the fireplace without the
assistance of Birch Valley Events. A fee will be applied for such services. Candles must be contained in
glass coverings. Any removal of trees, shrubbery, or greenery not authorized by Birch Valley Events
will result in a forfeit of your damage deposit ($500). Birch Valley Events encourages the use of bio-
degradable materials. A clean-up fee of $100 or more may be assessed if confetti, balloons, or
fireworks are used.
A 3% convenience fee will be added to all credit card transactions.
Please contact Birch Valley Events with any questions regarding these policies.
200 guests. We are currently upholding any regulations in regards to the spread of Covid-19. Please understand that this could impact our ability to host 200 guests, both indoor or outdoor. Please also understand that we are an alcohol-free campus for any event.
Birch Valley Events will provide a dedicated professional Event Coordinator at no additional cost for
your event. Your Event Coordinator will work with you to plan your event, including room set-up,
timeline, and details of your event. Your Event Coordinator will contact you prior to your event to begin planning. Your Event Coordinator will also work with the vendors of your
choice, including wedding coordinators, photographers, florists, bands, Djs, bakeries, and other
providers to coordinate move-in, location, and equipment set-up. Your Event Coordinator will be here
during your event to ensure that all aspects go smoothly.
Additional attendants or service staff may be requested over and above our normal staffing level for
your event. Your Event Coordinator will discuss these charges with you when planning your event. Any
additional service requirements may incur additional charges. Events that take place during our summer camp season (June and July) will be subject to peak charges. Events on New Year’s Eve,
New Year’s Day, Memorial Day, Independence Day, Christmas Eve, Christmas Day or Thanksgiving Day are not available.
Your rental period begins upon your arrival for any set up, etc. and ends at the conclusion on your period. Birch Valley Events has a building curfew of midnight. All guests, clients, and vendors must vacate
the premises by midnight. We do suggest designating an end time to your event to ensure that no
additional fees will occur. Please note that additional charges will be implemented in the case that your event runs longer than stated on the contract. We want you to completely enjoy your additional time and not be caught off guard by these additional charges. If you would like to add and time to your rental prior to your event, let us know.
Any time over contract time will result in a $250 per hour fee.
A non-refundable deposit of 50% is required at time of booking. A damage deposit of $500 is due seven
days prior to event and will be returned seven days after event if not needed. Final payment
of balance is also due seven days prior to event. In addition, a guaranteed attendance is required
seven days prior to your event.
Our decorating guidelines are as follows:
No items may be fastened to the wall, hung from the ceiling, or attached to the fireplace without the
assistance of Birch Valley Events. A fee will be applied for such services. Candles must be contained in
glass coverings. Any removal of trees, shrubbery, or greenery not authorized by Birch Valley Events
will result in a forfeit of your damage deposit ($500). Birch Valley Events encourages the use of bio-
degradable materials. A clean-up fee of $100 or more may be assessed if confetti, balloons, or
fireworks are used.
A 3% convenience fee will be added to all credit card transactions.
Please contact Birch Valley Events with any questions regarding these policies.
